AC-3(14)—Individual Access
>Control Description
>Cross-Framework Mappings
>Supplemental Guidance
Individual access affords individuals the ability to review personally identifiable information about them held within organizational records, regardless of format. Access helps individuals to develop an understanding about how their personally identifiable information is being processed. It can also help individuals ensure that their data is accurate.
Access mechanisms can include request forms and application interfaces. For federal agencies, PRIVACT processes can be located in systems of record notices and on agency websites. Access to certain types of records may not be appropriate (e.g., for federal agencies, law enforcement records within a system of records may be exempt from disclosure under the PRIVACT) or may require certain levels of authentication assurance.
Organizational personnel consult with the senior agency official for privacy and legal counsel to determine appropriate mechanisms and access rights or limitations.
>Related Controls
>Assessment Interview Topics
Questions assessors commonly ask
Process & Governance:
- •What formal policies and procedures govern the implementation of AC-3(14) (Individual Access)?
- •Who are the designated roles responsible for implementing, maintaining, and monitoring AC-3(14)?
- •How frequently is the AC-3(14) policy reviewed and updated, and what triggers policy changes?
- •What training or awareness programs ensure personnel understand their responsibilities related to AC-3(14)?
Technical Implementation:
- •Describe the specific technical mechanisms or controls used to enforce AC-3(14) requirements.
- •What automated tools, systems, or technologies are deployed to implement AC-3(14)?
- •How is AC-3(14) integrated into your system architecture and overall security posture?
- •What configuration settings, parameters, or technical specifications enforce AC-3(14) requirements?
Evidence & Documentation:
- •What documentation demonstrates the complete implementation of AC-3(14)?
- •What audit logs, records, reports, or monitoring data validate AC-3(14) compliance?
- •Can you provide evidence of periodic reviews, assessments, or testing of AC-3(14) effectiveness?
- •What artifacts would you present during a FedRAMP assessment to demonstrate AC-3(14) compliance?
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