PS-5—Personnel Transfer
>Control Description
Review and confirm ongoing operational need for current logical and physical access authorizations to systems and facilities when individuals are reassigned or transferred to other positions within the organization;
Initiate ⚙organization-defined transfer or reassignment actions within ⚙organization-defined time period following the formal transfer action;
Modify access authorization as needed to correspond with any changes in operational need due to reassignment or transfer; and
Notify ⚙organization-defined personnel or roles within ⚙organization-defined time period.
>FedRAMP Baseline Requirements
No FedRAMP-specific parameter values or requirements for this baseline.
>Discussion
Personnel transfer applies when reassignments or transfers of individuals are permanent or of such extended duration as to make the actions warranted. Organizations define actions appropriate for the types of reassignments or transfers, whether permanent or extended. Actions that may be required for personnel transfers or reassignments to other positions within organizations include returning old and issuing new keys, identification cards, and building passes; closing system accounts and establishing new accounts; changing system access authorizations (i.e., privileges); and providing for access to official records to which individuals had access at previous work locations and in previous system accounts.
>Cross-Framework Mappings
>Assessment Interview Topics
Questions assessors commonly ask
Process & Governance:
- •What is the process for managing personnel transfer actions within the organization?
- •How does the organization review and confirm access authorizations when personnel transfer to new positions?
- •Who is responsible for coordinating transfer activities and access revalidation?
- •What is the timeline for adjusting access rights when personnel transfer?
- •What governance exists for ensuring access rights are appropriate for new roles and responsibilities?
Technical Implementation:
- •What systems track personnel transfer actions and access revalidation?
- •How are access rights automatically adjusted when personnel transfer?
- •What workflows enforce access review when personnel change positions?
- •How is role-based access updated to reflect new job responsibilities?
Evidence & Documentation:
- •Provide personnel transfer procedures and notification requirements.
- •Provide transfer notification records for the past year.
- •Provide evidence of access revalidation when personnel transfer.
- •Provide documentation of access rights adjustments for transferred personnel.
- •Provide records of role-based access updates based on new job duties.
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