PE-1—Policy and Procedures
>Control Description
Develop, document, and disseminate to ⚙organization-defined personnel or roles: (a) Addresses purpose, scope, roles, responsibilities, management commitment, coordination among organizational entities, and compliance; and (b) Is consistent with applicable laws, executive orders, directives, regulations, policies, standards, and guidelines; and
[Selection (one or more): Organization-level; Mission/business process-level; System-level] physical and environmental protection policy that:
Procedures to facilitate the implementation of the physical and environmental protection policy and the associated physical and environmental protection controls;
Designate an ⚙organization-defined official to manage the development, documentation, and dissemination of the physical and environmental protection policy and procedures; and
Review and update the current physical and environmental protection:
Policy ⚙organization-defined frequency and following ⚙organization-defined events; and
Procedures ⚙organization-defined frequency and following ⚙organization-defined events.
>FedRAMP Baseline Requirements
Parameter Values
>Discussion
Physical and environmental protection policy and procedures address the controls in the PE family that are implemented within systems and organizations. The risk management strategy is an important factor in establishing such policies and procedures. Policies and procedures contribute to security and privacy assurance.
Therefore, it is important that security and privacy programs collaborate on the development of physical and environmental protection policy and procedures. Security and privacy program policies and procedures at the organization level are preferable, in general, and may obviate the need for mission- or system-specific policies and procedures. The policy can be included as part of the general security and privacy policy or be represented by multiple policies that reflect the complex nature of organizations.
Procedures can be established for security and privacy programs, for mission or business processes, and for systems, if needed. Procedures describe how the policies or controls are implemented and can be directed at the individual or role that is the object of the procedure. Procedures can be documented in system security and privacy plans or in one or more separate documents.
Events that may precipitate an update to physical and environmental protection policy and procedures include assessment or audit findings, security incidents or breaches, or changes in applicable laws, executive orders, directives, regulations, policies, standards, and guidelines. Simply restating controls does not constitute an organizational policy or procedure.
>Cross-Framework Mappings
>Assessment Interview Topics
Questions assessors commonly ask
Process & Governance:
- •Who is designated as the official responsible for developing and maintaining physical and environmental protection policies and procedures?
- •How does the organization coordinate physical security policies with information security, facilities management, and legal teams?
- •What is the review frequency for physical security policies, and what events trigger an out-of-cycle review?
- •How does the organization ensure physical security procedures are disseminated to relevant personnel including security guards, facility managers, and system owners?
- •What governance structure exists for managing physical security exceptions or deviations from policy?
Technical Implementation:
- •How are physical security policy requirements technically enforced through access control systems?
- •What systems or tools are used to track compliance with physical security procedures?
- •How is physical security policy documentation managed and version-controlled?
Evidence & Documentation:
- •Provide the current physical and environmental protection policy document with version history.
- •Provide documentation showing the designated official responsible for physical security policies.
- •Provide evidence of policy review and approval within the required frequency.
- •Provide records showing dissemination of procedures to relevant personnel.
- •Provide meeting minutes or records showing coordination between physical security, IT, and facilities teams.
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